Hotwire Refund & Cancelation Policy (What To Do)

Hotwire is a well-known travel booking website that helps users save on hotels, flights, and car rentals. The platform is especially famous for its Hot Rate® deals, where travelers get deep discounts by booking without seeing the exact hotel or airline name in advance. While these prices can be very appealing, they come with strict cancellation and refund policies. Before finalizing your travel plans, it’s important to understand how Hotwire handles changes, cancellations, and refunds.

What Is Hotwire's Official Cancellation Policy?

Hotwire’s cancellation policy depends on the type of booking you make. Regular bookings may allow cancellations or changes, but Hot Rate® bookings are final. This means once you've confirmed your Hot Rate® reservation, it cannot be canceled, refunded, changed, or transferred, even if you're willing to pay a fee.

For non-Hot Rate® bookings, the cancellation terms are usually set by the individual hotel, airline, or rental agency. These policies are available in your booking confirmation email or on your Hotwire account page.

How Can I Cancel a Reservation Made Through Hotwire?

If your booking is eligible for cancellation, you can do so easily through your Hotwire account:

• Log in to your Hotwire account.
• Go to "My Trips" and select the reservation.
• Follow the instructions to cancel the booking.

It’s important to act quickly—many flexible bookings must be canceled within a specific time frame, often 24 to 48 hours before check-in or travel to receive a full refund.

Does Hotwire Charge Any Fees for Reservation Changes or Cancellations?

Yes, in some cases. The cancellation fee varies based on the type of booking, the provider’s policy, and how close you are to the check-in or travel date. However, for Hot Rate® bookings, no changes are allowed under any circumstances. Even if you’re willing to pay a fee, Hotwire cannot process changes for these discounted deals.

If you purchased Trip Protection through Allianz Global Assistance, you might be able to recover some costs in case of emergencies.

What Are the Refund Policies for Hotwire Reservations?

Hotwire offers different refund options depending on the booking:

• Hot Rate® bookings: No refunds at all.
• Standard bookings: May offer full or partial refunds, depending on the hotel's or airline's policy.
• Late arrivals or early departures: You will not receive any refund for unused portions of your stay.

Refunds are typically credited to the original payment method. Be sure to read the cancellation terms before confirming your reservation.

Can You Exchange or Rebook a Reservation on Hotwire?

In most cases, you cannot exchange or modify a Hot Rate® booking. However, if you booked a standard reservation, you may be able to cancel and then rebook the new dates or services you need.

Note that availability and pricing may change, so rebooking is not guaranteed to offer the same rate or options.

How to Change Your Hotwire Reservation Without Cancelling It?

Hotwire does not allow you to directly modify a reservation. If changes are needed:

• Cancel the current booking (if allowed).
• Book a new reservation with updated information.

You can also use the “Add to Your Stay” feature to book additional nights without canceling your original booking.

What Happens If Your Hotwire Booking Is Cancelled by the Hotel or Host?

If a hotel, airline, or rental provider cancels your reservation, Hotwire typically helps you find an alternative or processes a refund. In this case:

• Contact Hotwire customer service right away.
• Provide your booking number and details.

Refunds due to cancellations by the provider are generally eligible for full reimbursement.

How Do I Contact Hotwire Customer Service for Support?

Hotwire provides multiple ways to reach customer service:

• Phone: 1 (866) 381-3981
• Website: Visit the Help Center at www.hotwire.com

Live agents can help you with cancellations, changes, and other booking-related concerns.

Conclusion

Hotwire’s return and refund policies are straightforward once you understand the booking types. Hot Rate® deals offer great savings but come with zero flexibility, while regular bookings may offer more room for changes. To avoid surprises, always check the cancellation policy at the time of booking. For extra peace of mind, consider adding Trip Protection, especially if there’s a chance your plans could change. If you value flexibility over price, regular bookings might be the safer option when using Hotwire.